Where the EFFFF Did That File Go?

December 18th, 2015 Posted by Best Practices, Newsletters, Services 0 thoughts on “Where the EFFFF Did That File Go?”

By: Alicia Hernandez, Think Technical Writer

We’ve all been there, right?! Desperately scrounging, clicking, and searching for that file that you just saved on your computer last week. Panic starts to set in because you need to send it to your boss or your client in the next three minutes and you can’t find it ANYWHERE!

Here are a couple of solutions for you; one that is simple and one that will require a little more time and effort.

1) Use the Search Files and Programs function within the Start menu, and

2) Organize your computer file system better.

Here are a few suggestions on how to be a little more organized so you aren’t losing your cool trying to find that file titled “Atlantis.”

1. K.I.S.S. – Keep It Super Simple!

Use the default folder to store your documents. This is usually known as /My Documents or /username/Documents, no matter if you are on a Windows computer or Mac. Do not store some documents in these folders, some on the root of the c:/ drive, and some on your Desktop. Start with, and stick to, one, catch-all folder! Oh, and by the way, try not to store anything on your Desktop. Cluttering up the Desktop is a big no-no.

2. Hierarchy

Think about how you divide up your business or job into logical units and utilize the same hierarchical structure in your folders and sub-folders. Aaron Lynn with AsianEfficiency.com suggests thinking of it “as an organization chart for your job/company, minus the positions” in his article Organize Your Files, Folders, and Documents. An example of the high-level structure would be:
• /finances
• /legal
• /marketing
• /projects
• /technology

3. Be Specific

There might not be anything worse than opening up a folder and seeing four documents named “Document1,” “Document2,” “Document3,” and “Document4.” Rename your documents with specific information including dates, type, purpose, company, etc., but utilize abbreviations when possible to keep from having an overly-long name.

Figure out what works best for you and your mind’s way of ordering things and try it out. You may need to adjust it from time to time, but eventually you’ll find a system that is easy for you to work with and keeps you well-organized.

Think Network Technologies
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970-247-1885 Fax 970-247-0883

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